Meeting Room Application
Alaska Resources Library and Information Services (ARLIS)
Date of Application: ________________ Date Room Requested: ________________
Time required: From ________________ to
____________________
Name of Group or
Organization:
__________________________________________________
Individual Responsible:
_________________________________________________________
Mailing Address:
______________________________________________________________
City:
__________________________________
Zip:
________________________
Day
Phone: _____________________________ Evening
Phone: ______________________
Description of Meeting Room
Use: _________________________________________________
______________________________________________________________________________
___________________________________________________ Number of Persons:
________
I HEREBY AFFIRM THAT I HAVE READ AND WILL ABIDE BY THE RULES OUTLINED IN THE ARLIS MEETING ROOM. I ACCEPT RESPONSIBILITY FOR DAMAGE OR LOSS OF LIBRARY EQUIPMENT AND FURNISHINGS.
Signature: _______________________________________ Title: _____________________
Date:
_______________________________
Return form
to:
Alaska Resources Library and
Information Services
3211 Providence Dr., Suite 111
Anchorage, Alaska
99508
(907) 272-7547 (27-ARLIS)
phone
(907) 271-4742
fax
Terms for use of the ARLIS
Meeting Room
1. Scheduling use of the meeting room: The conference room is intended for use by founding and contributing agencies; other groups will be accommodated if the purpose of the meeting reflects the mission of the founding and contributing agencies. ARLIS founding and contributing agencies will have first priority up to a calendar month before a meeting date. All other requests will be considered in the order in which they are received. Evening and weekend access through the main Magnum entrance, including access to the break room and rest rooms, may be accommodated after completing this application.
2.
Capacity: The meeting room
will be made available for meetings of groups consisting of a maximum of 50
persons.
3.
Reservation policy: Application for meeting room reservation
must be made during regular library hours, Monday through Friday, 8 a.m. to 5
p.m. Applicants must read these
policies and complete the application form. Reservations will be confirmed only
after the application form is completed.
Each group using the room
must sign a statement accepting responsibility for damage or loss to library
equipment and furnishings. The
person who signs the statement is responsible for the conduct of the
group.
4.
Conditions of facility
use:
·
The user must make
arrangements for cleaning the meeting room and break room prior to the cessation
of their meeting.
·
Nothing may be attached to
the painted walls or ceiling tiles.
·
Meetings during library
hours must respect noise levels appropriate to library
requirements.
·
The break room is available
for preparing refreshments but is generally unavailable for breakout sessions
when the library is open.
·
ARLIS is not responsible for
lost or stolen items.
·
Alcoholic beverages and
smoking are prohibited.
5.
Checklist of closing
procedure for all meetings:
·
All folding tables and
chairs taken from the break room for the meeting must be returned to the break
room and refolded.
·
The user will restore the
facility to the conditions existing prior to use.
·
All lights and electrical
equipment must be turned off.
·
After evening and weekend
use, lock the exterior meeting room door and the Magnum front
door.
·
Keys borrowed for evening
and weekend use must be returned to the ARLIS staff on the next business
day.