Approved by the ARLIS Founders Board on June 18, 2003

Requests for withdrawal of items from the ARLIS collection will not be considered unless:

1)      the request is in writing on letterhead from chief information officer of the requesting agency;

2)      the agency requesting the withdrawal is the agency that produced the document;  and

3)      the item contains proprietary information that is illegal, or to a lesser degree inadvisable to include in a publicly available library collection.

The reasons for removing the item from the collection must be clearly stated in the requesting letter.  ARLIS librarians will seek input from experts in the subject matter to verify the need for withdrawal from the ARLIS collection.  Items will not be withdrawn from ARLIS to satisfy differences of opinion on a topic, to equalize the number of items in the collection on a given topic, or to screen legally available information from the public.

If an acceptable resolution involves ARLIS staff marking out challenged information from the item, the requesting agency will provide an errata sheet explaining the change or omission. The final decision regarding challenged materials will be the responsibility of the ARLIS Management Team.